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PRIVACY POLICY

YOUR INFO.

What we collect through this site, why we collect it, who processes it, and what you can do about it. In plain English.

EFFECTIVE [DATE · SET WHEN APPROVED]

DRAFT · PENDING REVIEW.This page is a working draft for the client and their attorney to review. Text in orange brackets is still to be confirmed and isn’t in effect yet.

Who we are

This website is run by A New Day Productions, LLC, doing business as Revved Up 4 Cars (“we”, “us”). This policy explains what personal information we collect through the site, its checkouts and sign-up forms, what we do with it, and the choices you have.

It covers this website only. When you’re at one of our events, the Event Rules explain how we photograph and film.

What we collect

We only collect what you type into a form or checkout, plus the basic technical data every website receives. [NOT LIVE YET] If you accept cookies, our analytics and ad tools also collect data about your visit (see Cookies and tracking).

Nationals tickets

Your name and email, and your mobile number if you choose to give it for gate-day texts. We also keep what you ordered: the passes, the day, any extras, and the order total. Each pass gets its own ticket code and QR code; when it’s scanned at the gate, we record the day and time it was used. If you tick an extra that has no price yet, we keep you on its waitlist (your name, email and the order you joined with) and email you when it goes on sale, with a link to buy it or say no thanks. We record whether you bought it or declined.

Show car registration

Your name, email and (optionally) mobile number; your car’s year, make and model and the show category; and for clubs, the club name and number of cars.

Vendor and sponsor sign-ups

Your name, business name, email and mobile number; your website and social profiles if you add them; and what you sell, offer or want to pitch.

VIP cards

A VIP card comes with a VIP All 4 Days pass or a car-club registration; there is no separate sign-up. We use the name and email from that order. Your first name and last initial are printed on your digital VIP card.

Payments

Card, Apple Pay and Google Pay payments are processed by Stripe. Your card number goes straight to Stripe; we never see or store it. We get a confirmation of the payment and limited details such as the card brand and last four digits.

Meet alerts

Your mobile number or email address (whichever you choose to get alerts by), and when you signed up. Every alert email has an unsubscribe link, and unsubscribing is one click.

Photo and video submissions

Your name and email, your Instagram handle if you want credit, which meet or show it was, and the photos or videos you send.

Contact form

Your name, email, phone number if you add it, the topic and your message.

Meet RSVPs

When you RSVP to a meet, we count it: which meet, whether you’re going or canceled, whether you added it to your calendar (and which kind: Google, Apple, Outlook or a downloaded file), and when. So the same browser counts once, your browser makes a random code and sends it with the RSVP. We don’t ask for your name or email, and the RSVP isn’t linked to you. The counts are for our planning only; they aren’t shown on the site.

Technical data

When you visit, our hosting provider (Cloudflare) processes technical data such as your IP address, browser and device type, the pages you request and when. We use it to run and protect the site and to fix problems.

Cookies and tracking

Right now this site doesn’t use analytics or advertising cookies, and it doesn’t track you across other websites.

  • If you use “Add to my calendar” on the Calendar or “Add to calendar” after buying passes, your browser’s local storage remembers which calendar you picked, so it’s listed first next time. It stays on your device until you clear your browser data.
  • If you RSVP to a meet, your browser’s local storage keeps the random RSVP code and the meets you’re going to, so the site shows “You’re going” next time. It stays on your device until you clear your browser data.
  • When you check out, Stripe may set its own cookies to help prevent fraud.
  • Cloudflare may set a cookie that helps protect the site from bots and attacks.
  • When you send a form, Cloudflare’s Turnstile check runs in your browser to keep out spam. Most of the time you won’t see it.

[NOT LIVE YET · TAKES EFFECT WHEN THE ANALYTICS AND AD TRACKING ARE ADDED. UNTIL THEN, NONE OF THESE TOOLS ARE USED.]

Analytics and advertising

With your permission, we use:

  • Google Analytics 4 (Google), to count visits and see which pages, links and buttons people use.
  • Google Ads (Google), to measure which Google ads lead to ticket sales and sign-ups, and to show our ads to people who've visited the site.
  • Meta Pixel (Meta), to measure our Facebook and Instagram ads, and to show them to people who've visited the site.
  • TikTok Pixel (TikTok), to measure our TikTok ads, and to show them to people who've visited the site.

These tools use cookies and similar technology, such as pixels, to recognize your browser. They send those companies information about your visit: the pages you view, the links and buttons you use, your device and browser, roughly where you are (worked out from your IP address), and whether you bought passes or signed up, with the order type and value.

None of them load until you press Accept on our cookie banner. If you press Decline, they stay off. You can change your choice any time with the Cookie settings link at the bottom of every page.

Whether your email address is sent to these tools in coded (hashed) form to match ads: [CLIENT TO CONFIRM] Your mobile number never is.

Each company uses this information under its own privacy policy, and may combine it with what it already knows about you to show you ads. See how Google uses information from sites that use its services (opens in a new tab). How long these cookies last: [TO CONFIRM WHEN THE TOOLS ARE SET UP]

How we use it

  • To deliver what you bought or signed up for: passes, show car registrations, vendor spaces and VIP cards.
  • To send receipts, confirmations, load-in details and gate-day information.
  • To reply to your messages and requests.
  • To send meet alerts, if you signed up for them.
  • To feature photos you send us, with the credit you asked for.
  • [NOT LIVE YET] If you accept cookies: to see how people use the site, measure how our ads perform, and show our ads to people who’ve visited.
  • To run and secure the site, prevent fraud, and keep business and tax records.
  • Marketing email: [CLIENT TO CONFIRM: whether buyers get news and offers by email, and how to unsubscribe]

Who we share it with

We don’t sell your personal information, and we don’t share it with anyone for their own advertising.

[NOT LIVE YET · TAKES EFFECT WHEN THE ANALYTICS AND AD TRACKING ARE ADDED. UNTIL THEN, NONE OF THESE TOOLS ARE USED.]

We don’t sell your personal information for money. If you accept advertising cookies, Google, Meta and TikTok get information about your visit and may use it to show you ads. Some state privacy laws call that “selling” or “sharing” personal information. You can say no on the cookie banner, or change your choice with Cookie settings. [ATTORNEY TO CONFIRM]

We share it only with the services that help us run the site and our events:

  • Stripe: payment processing.
  • Cloudflare: website hosting and security, the spam check on our forms, and storing orders, tickets, form messages and the photos and videos you send.
  • Resend: sending order emails with your tickets, waitlist emails, replies to forms and meet-alert emails, and delivering form messages to us.
  • [TEXT MESSAGE PROVIDER · TO BE CHOSEN]: sending gate-day texts and meet alerts.
  • [NOT LIVE YET] Google, Meta and TikTok: analytics and advertising, only if you accept cookies.
  • [CLIENT TO CONFIRM: whether any details go to the venue, judges, sponsors or VIP vendors, e.g. to check VIP discounts]

Calendars: when you add our schedule to Google Calendar, Apple Calendar or Outlook, you go to that service (or your device’s Calendar app), which then downloads our public event schedule from this site and checks it for updates. We don’t send them anything about you. After you buy tickets, “Add to calendar” makes one entry for your pass with its dates, your order number and the venue: Apple Calendar and the download option create it on your device, and Google or Outlook get it only if you pick them, to show it in your calendar. Their own privacy policies cover your account with them.

We may also share information when the law requires it, or to protect the safety and rights of our guests, our team or the public.

Mobile numbers: we never share your mobile number or your text-message consent with third parties or affiliates for their marketing.

Text messages

We send two kinds of texts, and only if you ask for them:

  • Gate-day texts about your order, if you add a mobile number at checkout.
  • Meet alerts, if you sign up on the Calendar page.

Message and data rates may apply. Reply STOP to any text to stop them, or HELP for help. The full text-alert terms are in our Terms of Service.

How long we keep it

We keep your information only as long as we need it for the reasons above, and for our legal, tax and accounting records. [RETENTION PERIODS · CLIENT TO CONFIRM]

Your choices

Children

This site is meant for adults buying tickets and services. It isn’t aimed at children under 13, and we don’t knowingly collect their personal information. If you think a child has sent us information, contact us and we’ll delete it.

Keeping it safe

The site is served over an encrypted connection (HTTPS). Card details are handled by Stripe, not by us. Only the people who need your information to run our events can see it. No system is perfectly secure, but we work to protect what you share with us.

Changes to this policy

If we change this policy, we’ll post the new version here and update the effective date at the top.

Contact us

To make a privacy request or ask a question, get in touch:

QUESTIONS?

CALL OR TEXT 813-555-0142INFO@EXAMPLE.COM